Board Meeting Protocols

  • Public meetings of the Board of Education are usually scheduled on the first and third Tuesdays of each month. Most regular meetings begin at 6 p.m. and, depending on the length of the agenda, re-convene around 7 p.m. following a recess. Special sessions are held, as needed.
    Most meetings convene in the Board Room of the Administration Center. Contact the Superintendent’s office for a meeting schedule.
    Agendas for each meeting are always posted in the lobby of the Administration Center 72 hours in advance, as well as the district’s website and local newspapers. It is also available in the Superintendent's office.
    Visitors are welcome at Board meetings. They may address the Board on specific agenda topics or on general subjects relating to education.
    Any member of the public or any Board Member may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting. The request must be in writing and be submitted to the Superintendent or designee for consideration.
    Board 'Basics'

    Regular meetings of the Board of Education usually are held on the first and third Tuesdays of the month in the Administration Center Board Room, 223 N. Jackson St., Glendale. Most meetings begin at 6:00 p.m. and continue, with a recess as needed, into the evening. Items requiring Board action are often addressed in the evening.

    Occasional special meetings are called by the board as needed and published by the local news media in advance.

    An agenda is posted in the lobby of the Administration Center at least 72 hours in advance of each regular meeting. The agenda also is posted on the district website.

    Regular board meetings are televised live and replayed on GREG-tv (Charter Cable Channel 15 or AT&T U-verse Channel 99). Replays are shown on Wednesdays and Saturdays at 7 p.m. and Fridays at 10 a.m.

    Meetings of the Board are open to the public and are of public record. “Closed” sessions are legally permissible to allow for discussion of such subjects as collective bargaining, personnel and litigation.

    The terms for the five elected board members are four years. They may seek re-election to additional terms. The non-voting student board member is selected each school year by a district Student Advisory Council of representatives from the District’s five high schools.

    Elected trustees receive compensation as prescribed by state law.

    The board establishes and maintains the district’s educational and operational policies representing and recognizing the needs of the community. The board selects a superintendent to administer and implement these policies, assisted by a professional staff.

    The superintendent also advises the board on educational matters and recommends action based on input from staff and a variety of resources.

    The board president is the presiding officer at meetings and has identical voting rights as the remainder of the board. Three trustees comprise a quorum and may take action on most agenda items.
    How You May Participate

    Addressing the Board — Individuals or groups may address the board on subjects within its jurisdiction. Please complete a request card and place in the box at the front of the auditorium prior to public communications.

    ‘For the Record’ — All persons who address the board must speak from the podium and provide a name and address required for public record.

    Time Limit — Not more than 5 minutes may be allotted to each speaker and no more than 20 minutes to each subject, except by unanimous consent of the board.

    Restrictions — Only subjects appropriate for public discussion may be addressed in comments from the audience. Questions or complaints about school personnel should be signed and presented in writing to the superintendent or the board. School employees must not engage in collective bargaining with the board in a public meeting. A speaker’s right to address the board may be terminated due to inappropriate subject or conduct.

    Placing Items on the Agenda — The district has a procedure for items placed on the agenda by the public. Communications to the board regarding agenda items should first be directed to the superintendent's office. Agenda topics must be related to district business or in some way be connected to school programs or activities.

    Thank You for Coming — We appreciate your attendance at a board meeting. If you have any questions, please do not hesitate to ask one of the district staff members for assistance.
    School Board Represents Students While Also Considering Community Needs
    The Board of Education is the “bridge” between the community and its public schools. It is one of the best examples of local representative and participatory government. Its members represent the community, making decisions based on community needs, values, and expectations. At the same time, the board is a champion for students.

    School boards are accessible, and they provide a genuine voice for the people. Trustees represent all of the community — parents and non-parents alike.

    Many Challenges
    Were it not for citizens serving on local school boards such as in Glendale, what agency would determine local community goals for the education of our children?

    Who would determine local priorities and bring them to life through public school policy? Who would make certain that state legislature knows about Glendale’s public education needs and make adequate resources available? Who would ensure that Washington, D.C. recognizes the needs of local schools?

    Who would lobby for public education to remain a state and national priority? Lobby? Yes, it is a part of boardmanship—an important part, because it is incumbent on school board members to be advocates and ambassadors for public education, to represent student and other educational needs before other governmental bodies and agencies.

    Principles of Big Business
    School board members must be models of excellence, and they must practice the highest ethical standards.
    Teaching and learning are the board’s primary concerns, but the responsibility of local, lay control has many of the aspects of big business. For example, Glendale’s district budget is one of the largest, most complex and efficient of any business in the area.

    This aspect of board service requires skills beyond “caring.” It requires ability and attention to detail and an understanding of how all the parts relate to the whole system. It requires knowledge and sound business practices.

    Education is a national concern and a state responsibility, but it remains primarily a local function to get the job done.

    Many Roles and Responsibilities
    Americans strongly support the local governance of education through local Boards of Education. But relatively few Americans know of the roles and responsibilities of their local school board.
    To meet its responsibilities to public education, children, and to the community, the board fills roles in a variety of areas, including:

    Policymaking — School district policies are approved by the board and carried out by the superintendent and school district staff.

    Staffing — The board’s main personnel function is to employ the superintendent, who serves as the district’s chief executive officer. The superintendent is the link between policy and administration. He reports directly to the board. All personnel matters are presented to the Board of Education for approval.

    Employer-Employee Relations — The board considers management’s position in collective bargaining negotiations.

    Fiscal Matters — Working with the superintendent and district staff, the board oversees the district’s financial condition.

    Curriculum — Board members work as part of the district’s education team to approve standards and maintain the high quality of the instructional program. As part of this process, trustees must keep current on proposed revisions in courses of study, ongoing changes in state and federal requirements, and guidelines in many different subject areas.

    Intergovernmental Relations — Working though local, state and national organizations, trustees stay attuned to what’s happening at all levels of government and potential effects on education in the district. This includes being knowledgeable about existing and proposed state and federal legislation, and meeting regularly with elected representatives at all levels of government.

    Interaction with the Community — First-rate schools are not possible without the strong and continuing support of community agencies and business. Trustees are in the forefront of this relationship, recognizing that good schools are a result of everyone in the community working together.
    Board Agenda
    The order of business for regular board meetings is:
    1. Opening
      1. Call to order and roll call
      2. Pledge of Allegiance
      3. Certificate of Compliance
      4. Approval of agenda order
    2. Presentations, communications from public, correspondence, acknowledgments and recognitions
      1. Special presentations to the board
      2. Public communications — Visitors may address the board on agenda and non-agenda topics
      3. Correspondence — Regarding correspondence sent to board members
      4. Acknowledgments and recognitions — Highlighting contributions and accomplishments of students, staff and community.
    3. Study session — This section is included as needed for topics that may require in depth presentations, discussion and interaction.
    4. Discussion Reports — These are items for discussion and interaction among the board and staff but not for action at this meeting.
    5. Information — These items are for the board’s information and do not require formal action.
    6. Consent calendar — These items are considered to be of a routine nature and are acted upon with one motion.
    7. Action Reports — Each of these items is usually presented separately for board consideration and action.
    8. Reports
      1. Board Members
      2. Superintendent — This section provides an opportunity for the board and Superintendent to present items of interest.
    9. Closed session (May take place before or after the public meeting) — The board may meet in closed session for specific purposes as permitted by law.
    10. Adjournment


    Note: The Board may recess to closed session during the meeting and re-convene for additional business.