GlendaleUnified School District

California

Typist Clerk II Class Description

 

GLENDALE UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION

 
 

TYPIST CLERK II

SALARY RANGE: 12

DEFINITION

Performs general office and clerical duties requiring the ability to interpret and apply procedures and policies to assigned responsibilities. Clerical duties require the ability to perform skilled typing/keyboarding using a typewriter or computer.

DISTINGUISHING CHARACTERISTICS

A Typist Clerk II performs journey level general clerical duties within a framework of established procedures. The work of this class requires knowledge of clerical systems and procedures, and the ability to choose among alternatives in solving problems.

A Typist Clerk III assumes functional responsibility for a complex clerical activity or program. The work of this class requires the exercise of independent judgment in the interpretation and application of rules, procedures, policies, and precedents and may involve the indirect supervision of lower level-clerical staff.

A Typist Clerk I performs entry-level general clerical work within established procedures and under immediate supervision. While a variety of tasks may be assigned, each step usually fits a pattern and changes in procedures or exceptions are explained as they arise.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by higher-level clerical or administrative personnel.

No supervision is exercised over District personnel.

EXAMPLES OF DUTIES

Performs clerical work including proofreading, skilled typing, filing, checking and recording information on records; sorts, codes, and files correspondence, vouchers, forms, documents, and other materials numerically, alphabetically or by another predetermined classification.

Checks records and papers for clerical and arithmetical accuracy, completeness, and compliance with established standards and procedures.

Acts as a receptionist; accepts applications for school services; answers the telephone and gives information to the general public; receives and refers inquires to appropriate staff.

Maintains sections of a central records system; enters or extracts information on or from records using a computer terminal.

Coordinates work with Educational Technology and Information Services in applying procedures and controls.

Types data on vouchers, cards, and other forms; addresses envelopes, operates photocopying and duplicating machines; may cut stencils.

Gathers, compiles, and summarizes data and maintains records.

Orders, receives, stores, issues, and delivers supplies, books, materials, and equipment.

Inputs data using a computer, operates a typewriter and other office equipment.

Types letters, reports, requisitions, schedules, forms, contracts, and similar materials from rough drafts, marginal notes, or verbal instructions.

May type from dictating or other recording equipment.

Reviews forms and records for accuracy, completeness, and conformance to established procedures.

Posts information to various types of control records and verifies entries.

May notify parents or other responsible adults of student illness and bring to the attention of the school nurse an apparent need for medical, mental, or dental referral.

When assigned to the Health Office, renders minor first aid; updates and files student health records; maintains health office equipment and supplies in a clean and usable condition; prepares first-aid kits for use by classroom teachers; assists nurses in working on state mandated programs; prepares and displays health education materials. May assist in transporting ill or injured students or employees on District property.

May handle confidential information.

Performs related duties as assigned.
 

CLASS QUALIFICATIONS

Knowledge of:

Proper English usage, spelling, grammar, and punctuation.

Modern office methods, practices and procedures, record keeping and standard office equipment.

Basic computer applications, data management, storage and, retrieval systems.

Basic first-aid procedures, techniques, and CPR, if applicable to the assignment.

Ability to:

Perform clerical work involving independent judgment and accuracy.

Spell correctly, use appropriate English, and make arithmetical computations.

Learn to operate various pieces of office equipment such as computers using a variety of hardware and software.

Input data using a computer.

Learn and interpret rules, regulations, laws, and procedures.

Understand and carry out oral and written directions.

Maintain confidentiality.

Type/Keyboard input at a speed of not less than 40 net words per minute on a typewriter or computer.

 

EMPLOYMENT STANDARDS

One year of recent experience in general clerical work.

LICENSE OR CERTIFICATE

Depending upon assignment, possession of a valid State of California Class "C" driver's license. Ability to be insured at standard vehicle liability and property damage insurance rates and maintain insurability.

Possession of a standard Red Cross First-Aid certificate within three months of appointment may be required.

05/80 - Classification established by Personnel Commission

12/87 - Major Revision

03/93 - Revision - Insurability/license

03/05 - Revision

 

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